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Cambridge IGCSE0417

Presentations

Information Communication Technology 0417 Chapter Notes

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In this chapter

  1. 1Creating the presentation from a text file
  2. 2The master slide
  3. 3Slide layouts, new slides, moving and deleting
  4. 4Placing a chart on a slide
  5. 5Formatting bullets on a slide
  6. 6Presenter notes, links, buttons and transitions
  7. 7Displaying and printing the presentation

1. Creating the presentation from a text file

A presentation is created in presentation software. The text file is imported into it to make the slides.

Unless the question says otherwise, every slide shows a title and a bulleted list. A mark scheme credits all slides imported, a consistent title and bullet layout, no blank slides and no text changed.

Examiner insight

“Marks were not awarded where incorrect software had been used such as the RTF file opened, manipulated and printed in word processing software.” “Occasionally bullets and text on the chart slide were right aligned resulting in inconsistent presentation as on all other slides the text and bullets were left aligned.”

Worked example 11 mark

Create a presentation of six slides using the file j2621power.rtf. Unless otherwise instructed, the slides must display a title and a bulleted list.

  1. 1

    Presentation complete: all slides imported, consistent title/bullet layout, no blank slides, no text changed [1]

2. The master slide

A master slide holds objects that must appear consistently on every slide: images, text, shapes, logos, slide headers and footers, and automated slide numbering.

Set the placeholder position for each item, so that it is in the same position on every slide. Format the master slide objects here too: headings, subheadings, bullets and background colour.

Check slide 1 as well as the others. Items must not overlap the title or the bullets.

Examiner insight

“Automated slide numbers were not always used with some keying the number 1 in the header, so this appeared on every slide.” “Occasionally the identification details were placed in the page header instead of on the slide.”

Worked example 12 marks

Place in the left of the slide header your name, centre number and candidate number. Place in the footer automated slide numbers, centre-aligned. Make sure that the header and footer appear in the same position on every slide and that no items overlap on any slide.

  1. 1

    Header: name, centre number, candidate number top left, same position every slide [1]

  2. 2

    Footer: automated slide numbers centre aligned, same position every slide [1]

3. Slide layouts, new slides, moving and deleting

Apply a slide layout to set what a slide holds. A title slide layout has a title and a subtitle. For slide 1, a mark scheme credits title layout, no bullet, and the title and subtitle centre aligned.

Insert a new slide at the position the question gives, then apply the layout and key the title exactly. Move or delete the slide the question names. A mark scheme credits Careers moved to become the last slide.

Examiner insight

“Occasionally the bullet had not been removed from the subtitle.” “Most candidates managed to insert a new slide, but this was not always in the correct position with a few inserting it as slide 3 or as the last slide in the presentation.”

Worked example 12 marks

Insert a new slide as slide 7 in your presentation. Format this slide to have a title and chart layout only. Enter the title Battery demands

  1. 1

    New slide inserted as slide 7 [1]

  2. 2

    New slide title Battery demands, 100% accurate [1]

4. Placing a chart on a slide

A chart is an object on a slide. Put it on the correct slide, in the position asked, and resize it to fill the space.

Make room for it: move the bulleted text. Do not leave the chart above or below the bullets when it must sit beside them.

Check that no words are split, all data and labels are fully visible and nothing overlaps.

Examiner insight

“A small number did not adjust the position of the bulleted text to make room for the chart on the left and instead placed it above or below the text.”

Worked example 11 mark

Place the chart to the left of the bullets on the slide with the title Vehicle Recycling. Make sure that no words are split, all data and labels are fully visible, and the chart and its contents do not overlap any slide items.

  1. 1

    Chart on correct slide, left of bullets, chart data fully visible, no overlap or split words [1]

5. Formatting bullets on a slide

Format only the lines the question names. Do not retype the text and do not delete the other bullets.

A bullet style can be a lower case roman numeral or a dash. With a correct hanging indent, a second line is indented and aligned with the first line's text, not with the bullet.

For demoted bullets, a mark scheme credits lower case roman numerals, aligned with the main bullet text, a smaller font size and italic.

Examiner insight

“Very few evidenced a correct hanging indent so the second line was indented and aligned with ‘Sirocco’.” “Few candidates displayed the demoted bullets in italic or a smaller font size.”

Worked example 13 marks

On the slide with the title Safety, locate the three bullets after the text ‘… areas of concern are:’ Format only these three bullet points so the bullet style displays as lower case roman numerals, each roman numeral aligns with the main bullet text, the font size is smaller than the other bulleted text and the text is displayed in italics. The slide should look like this:

Safety
A prime concern when dismantling vehicles
Many potential pollutants need to be extracted
The main areas of concern are:
i. Recovering oil from shock absorbers
ii. Detonating airbags
iii. Collecting brake fluids
Local laws govern and monitor all our processes for staff safety
  1. 1

    Correct 3 lines display lower case roman numerals [1]

  2. 2

    Correct 3 lines: roman numerals align consistently with the main bullet text [1]

  3. 3

    Correct 3 lines: smaller font size with italic enhancement [1]

7. Displaying and printing the presentation

A presentation can be displayed as a looped on-screen carousel or presenter controlled.

It can be printed as full page slides, as presenter notes or as handouts. For handouts, set the orientation and the number of slides to the page, and make each slide fill its share of the page.

Control the print. Print only the slides the question names, in the layout it names.

Examiner insight

“Controlling the printing to only slides 1, 2, 3 and 4 was not so well done with many printing the full presentation.” “A number of candidates did not follow the instruction to print the chart slide as a single full-page slide in landscape orientation.”

Worked example 11 mark

Save the presentation. Print the presentation as a handout in portrait orientation with 2 slides to the page, each filling half the page.

  1. 1

    All their slides printed as handouts, portrait orientation, 2 slides to page, each filling half the page [1]

Recap

  • Import the text file into presentation software: all slides, title and bullets, no text changed.
  • Master slide: automated slide numbers, identification details and logos in the same position on every slide, including slide 1.
  • Slide 1: title slide layout, no bullet, title and subtitle centre aligned.
  • Insert, move and delete slides by the position the question gives.
  • Chart: correct slide, correct position, no split words, all data and labels visible.
  • Presenter notes are entered as presenter notes, not on the slide. Links go on the exact words or the shape.
  • Print only what is asked, in the layout asked: handouts, presenter notes or full page slides.

End-of-chapter exercise

Test yourself on the whole chapter. Work through these before moving on.

  1. A student must create a presentation from a text file. State the type of software the file must be opened in and the layout each slide shows.2 marks
  2. Describe how to make a logo appear in the same position on every slide, with no overlap of the title.3 marks
  3. A candidate types the number 1 into the footer of the master slide. State what appears on slide 5 and what the candidate should have done.2 marks
  4. Describe how to change slide 1 into a title slide.3 marks
  5. A presentation has six slides. A new slide is inserted as slide 3. Then the slide titled Careers, which was slide 2, is moved to become the last slide. State how many slides there are and the number of the Careers slide.2 marks
  6. A slide has a bulleted list across its full width. A chart must go to the left of the bullets. Describe what the student does to place it.3 marks
  7. A bulleted line is long enough to wrap onto a second line. State what a correct hanging indent does to the second line.2 marks
  8. Slide 4 needs the speaker's text Allow time for questions. as presenter notes. Describe how this is done and name two mistakes to avoid.3 marks
  9. A museum presentation needs an action button below the bulleted list on slide 6 that goes to slide 1. A student draws an arrow shape beside the title on slide 5, types Start in it and applies the link to the word Start. Their evidence is a screenshot of the hyperlink dialogue box only. Identify the errors and state what the evidence must show.5 marks
  10. A presentation has eight slides. A student deletes slide 2, inserts a new slide as slide 4, then moves the slide titled Clubs, now slide 3, to become the last slide. The Clubs slide needs the presenter note Welcome the parents. and must be printed alone as presenter notes. All the other slides must be printed as handouts. The presentation will then run unattended on a screen in an entrance hall. State the final slide numbers of the Clubs slide and of the new slide. Describe how the note is added, the two prints and the display.6 marks

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